We're Hiring!

As long as you possess the above Non-Negotiables and Personal Attributes, we are open to hiring a Coordinator, Sr Coordinator, or Lead (depending on your level of experience).

This position reports to the Cottage Experience Leader and is responsible for ensuring that every guest has a FANtastically enlivening getaway, including a breathtaking first impression of the cottages with gasps of, “Wow. Wow! WOW!” at every turn.

Across any given month, 80% of your time will be caring for changeovers, which are the 5-6 hours we have between guests where you’ll be restoring the pizzazz to the cottage in preparation for our next set of guests. The remaining 20% of your time will be at the cottage when there’s availability, devoted to executing enjoyable & inspiring DIY projects with the whole team.

Projects range from straightforward (e.g. diving into deep cleaning; refreshing with paint touch ups; caring for yardwork) to DIY or renovation work (e.g. refinishing siding, decks, & docks; laying new flooring; building an indoor treehouse - yup!) to enlivening improvements (e.g. evolving our Escapades™ offering; implementing wonderful ways of surprising & delighting our guests; sharing opportunities to appreciate & celebrate with one another).

Success in this position involves creating and offering consistency & stability to ourselves and our guests, along with breathtaking first impressions for every getaway. As someone who loves visual aesthetics, combined with your talent for exceptional cleaning, and a knack for restoring beauty & order, you’ll help propel us towards achieving and maintaining our high standards for FANtastic getaways.

RESPONSIBILITIES & DUTIES

• Care for the day-to-day Changeovers & processes with a big heart & high standards

• Maintain the quality of all cottage elements & offerings to bring joy, ease, & peace to our guests

• Maintain organisation and inventory of supplies needed to effectively care for changeovers

• Create FANtastic first impressions through organised, heartfelt staging & personalized getaways

• Creating intuitive organisation within the cottages that offers guests ease & enjoyment

• Communicate & collaborate in the remediation of any issues that would impact safety & experience

• Participate & contribute in cottage evolutions during empty periods at the cottage

Lead level:

• Managing supplies & equipment that bring efficacy to each changeover

• Facilitating relevant planning & training to promote consistency across changeovers

• Contribute to meeting strategic & financial goals (reducing refunds, promoting additional features)

• Evolve & embed guest-centric solutions in our changeover processes that result in positive repeatable outcomes

LOCATION

We’re open year round and looking for someone who can reliably commute to the cottages at your own expense to care for them, and connect in-person with fellow co-creators.

We have three cottages in Muskoka, Ontario - two are 20 minutes north of Orillia/south of Gravenhurst. One is 20 mins east of Bracebridge. If in doubt, check us out on the map at the bottom of this hiring page.

In order to get larger projects done, the project work is usually done in chunks of time, once a month (such as a Mon-Fri working getaway that could include staying overnight at the cottage.  Bring your loved ones too!) 

QUALIFICATIONS

We are open to hiring either a Lead (who will come prepared to lead us in our strategic direction as well as making some great sh!t happen) or a Coordinator/Sr Coordinator (who will come prepared to learn and grow toward becoming a Leader by soaking up insight, wisdom & experience). 

Education:

• Any level education (while there’s no specific accreditation requirements, we are looking for someone with life smarts and who is continuously nurturing their emotional intelligence)

Skills & Experience:

• Customer Care: Charming, laidback & fun-loving guest care & connection skills - in person, on the phone, and in writing

• Cleaning: Skilled in residential or hospitality cleaning with a genuine passion for bringing order and ease into tidy spaces

• Staging: Ability to identify and enhance the visual appeal of a space by curating beauty & harmony within it

• Detail-Oriented: Spotting, understanding (& actioning) on small elements that bring big impact 

• Strategic Planning: Organise, plan and prioritise tasks to promote efficacy & quality of work

• Communication: Technologically savvy (or keen to learn) when working collaboratively & proactively with team members (both near & far) 

• Root-Problem Solver: Sees solutions instead of obstacles (and actions accordingly)

• DIY Skills: Skilled in basic residential maintenance & repairs with an impressive level of attention & care 

Optional (not required but a great bonus):

• Tourism: Preference for experience in tourism & hospitality / short term rentals

SALARY

Part-time, permanent position with hourly rates starting from $18 depending on your skills and experience (Coordinator, Sr Coordinator, or Lead) plus the fab benefits listed above.

Up for the joy & challenge of it?  We look forward to hearing from you!

All the best,

Christine (and the whole Trenanthia Cottage caboodle)

As long as you possess the above Non-Negotiables and Personal Attributes, we’re open to hiring either a Coordinator, Sr Coordinator, or Leader (depending on your level of experience).

This position reports to the Humanistic Business Leader and is responsible for ensuring that every guest has a FANtastically memorable experience with us, from their “love at first (web)site” initial exposure, all the way through to their future getaways with us as fans (see what we did there ;)  

On any given day, 35% of your time will be hands-on, generating bookings with your exceptional customer care skills (over phone, email, social media, and the like), while the remaining 65% will be devoted to executing strategic business, guest experience & marketing projects.  

Projects range from straightforward (eg mapping our guest’s experience; keeping our website up-to-date; devising humanistic advertising campaigns) to sociable (eg connecting with past guests; engaging with social media influencers; connecting with the local community) to creative (eg producing inspiring promotional or marketing material; arranging raffles for free getaways; finding ways to surprise & delight our guests).  

Success in this position involves being exceptional at shepherding our guest’s inquiries into bookings and translating that hands-on insight into wonderful guest experiences & impactful marketing that comes to life through who we are (aka our brand).

To help you visualise the fun & challenges of this position, we’ve pulled together a first-hand view of what “A Typical Day” often looks & feels like, which we’ve included on our website at www.trenanthiacottage.com/hiring

RESPONSIBILITIES & DUTIES

• Nurture, safeguard & grow guest relationships from first point of contact to becoming fans

• Care for multi-channel communications with guests (including phone calls & social media, etc)

• Accountable for meeting both strategic & financial goals for guest bookings

• Create & embed guest experience mapping for a FANtastic experience from start to finish

• Lead, mentor & collaborate with teammates in providing exceptional guest care

• Develop & execute innovative marketing strategies to attract guests who become fans

• Improve, embed & manage our brand to set us apart from competitors

• Manage & deliver business, guest experience & marketing improvement projects

• Track & report on guest experience & marketing initiatives, backed by metrics & hard data

Leader level:

• Create, embed & manage our guest experience strategy

• Create, embed & manage our marketing strategy (including advertising, social media, content & partnerships)

• Compel senior management toward investing in innovative, intelligent & transformative guest experience & marketing initiatives

LOCATION

We’re looking for someone who’s comfortable working from home (80% of the time), and in the remaining time, is eager to routinely commute at your own expense to care for the cottages and connect in-person with fellow co-creators.

We like to pile in to work on DIY projects together, so the onsite work is typically done in chunks of time, once every couple of months (such as a Mon-Fri working getaway that includes staying overnight at the cottage. Bring your loved ones too!) We’re located in the heart of cottage country - beautiful Muskoka. If in doubt, check us out on the map at the bottom of our hiring page (www.trenanthiacottage.com/hiring).

QUALIFICATIONS

We are open to hiring either a Leader (who will come prepared to lead us in our strategic direction as well as making some great sh!t happen) or a Coordinator (who will come prepared to learn and grow toward becoming a Leader by soaking up insight, wisdom & experience).  

In either case, we’re adamant that being hands-on with our guests provides us invaluable wisdom to excel at this position - if you think that connecting with guests is “below your pay grade”, you won’t enjoy working with us.  (And if you think connecting with guests is exciting & inspiring, you’re gonna love it here!)

Education:

• University level education with honours (or equivalent showcasing of your intellectual prowess)

Skills & Experience:

• MUST LOVE PEOPLE: Passion for connecting with people.  All the time.  All the ways.  (If not, you won't thrive in this position)

• Customer Care: Charming, laidback & fun-loving guest care & connection skills - in person, on the phone, and in writing

• Organisation: Strong ability to multi-task while still making an impact through your elite-level organisational skills (Leader - 7 years experience; Coordinator - 4 years experience in work or education)

• Experience Mapping: Skilled in guest experience mapping with emphasis on feelings & needs (Leader - 3 years experience; Coordinator - passion to learn & grow in this direction) 

• Marketing: Clear understanding of the power of Marketing, with a strong preference for modern (sticky) marketing techniques & story-telling (Leader - 5 years experience; Coordinator - commensurate education or 2 years experience)

• Strategy: Ability to translate modern marketing concepts (ESP/CSP) into a cohesive marketing strategy for a cottage rental business (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Social Media: Skilled in social media marketing & management - and more importantly, find great joy in it - especially in community building & human-to-human connecting (Leader - 5 years experience; Coordinator - 2 years experience)

• Analysis: Skilled in developing & analysing metrics and unobtrusive methods for measuring guest experience (Leader - 3 years experience; Coordinator - passion to learn & grow in this direction)

• Project Management: Ability to plan & organise toward the completion of a project, from concept to realisation - formal project management accreditation is NOT required (Leader - 3 years experience; Coordinator - passion to learn & grow in this direction)

• Writing: Ability to compose engaging, compelling & lighthearted text (aka copy) for guest care & marketing - we’re a no-office-speak kinda place (Leader - 5 years experience; Coordinator - 2 years experience)

Optional (not required but a great bonus):

• Brand: Skilled in brand development & management (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Pricing: Competent in the psychology of pricing  (Leader - 2 years experience; Coordinator - passion to learn & grow in this direction)

• Visuals: Preference for someone skilled in product development and/or interior design 

• Tourism: Preference for experience in tourism & hospitality / short term rentals

SALARY

Full-time, permanent position with salary from $35,000 per year depending on your skills and experience (Coordinator, Sr. Coordinator, or Leader) plus the fab benefits listed above.

Up for the joy & challenge of it?  We look forward to hearing from you!

All the best,

Kim (and the whole Trenanthia Cottage caboodle)

I love the variety of my day, every day, so this could be tricky to summarise, buuuuut lemme give it a whirl:

CONNECTING
I like bounding out of bed to check the inbox in the morning - seeing who’s looking for what sort of getaway and connecting with them.  We get emails from past, present & potential guests.  Most of the year, there’s only a few emails, and during the couple months of peak booking season, there’ll be twenty or more.  

Whenever it’s possible, I reach back out to the guests on the phone which gives us a chance to genuinely connect - asking how their week is going; getting an update on their loved ones (including the wee furry family members); and sharing a bit about myself & my life.  I love getting to really know one another and deepen our connection.  Of course, if anyone is ready to move forward with booking the cottage, I help them along in that process.

BUILDING COMMUNITY

Next, I get the ball rolling with social media, seeing who’s saying what, building community and connection with some lovely peeps, both local and further afield.  It’s a time where I just let loose with being sociable, silly & real, all at once, which is inline with our overall social media strategy.

SHARING EMPATHY

Quite regularly, I get an opportunity to really make a difference, like when I see someone we care about has lost a loved one.  I rev up my heartstrings and creativity to come up with a genuine way to let them know we’re hear with them.  

Like when I found out this sweet pupper who’d been enjoying coming up to our cottage for yeeeeeears had passed away.  We framed a lovely picture of the pup relaxing at the cottage, and sent it along with a sincere message from all of us.  Even now, it still makes my heart well up thinking about it 🫶

KEEPING IN TOUCH
I keep in touch by answering the phone and caring for both the inbox and social media throughout the day.  

I also do various important elements of getting guest bookings, such as updating our dynamic pricing on booking sites like Airbnb; improving or creating special ads we have running; and reaching back out to potential guests who’ve gone quiet.

DOING PROJECTS 

The rest of my day is typically filled with proactive work on projects or strategic initiatives.  One day may be making some great sh!t happen on our Guest Experience Mapping (which maps out how our guests feel from the beginning to the end of their engagement with us) such as looking closely at what it feels like as a guest arriving at one of our cottages.  

How can I make sure that if they arrive after dark, it still feels warm & inviting (rather than cold & scary)?  How can I bring a bit of sunshine to the beginning of our guests’ getaway even when it’s raining?  I love the creativity and ingenuity of coming up with solutions that make a real difference to how people feel.

COTTAGING

I make a plan (both functional & financial) to bring the solutions to life by working together with the rad & wonderful peeps who are local to the cottages.  Many times, they’ll take it and run with it.  

Regularly I go up to the cottage myself to help implement it, which is great fun working together with everyone.  I’ll also take the opportunity to really feel what it’s like to be a guest by staying over with my loved ones.  (Whoot whoot to free cottage getaways and soaking up nature from the lakeside hot tub!) 

I also make a plan & then get ‘er done on how we’ll develop metrics and unobtrusive ways of measuring the guest experience before and after our changes so we know we’re getting it right.

USING HEAD & HEART
I love that the planning uses my fabulous organisational & money-management skills; while the guest experience mapping has me tapping into the feelings & needs of our guests; and then devising solutions kicks in my creative side.  I get my left brain, right brain and heart all engaged! 

MARKETING STRATEGY
Another day may be about managing the implementation of one element of our marketing strategy.  

I might be arranging to have postcards designed & created to be left at the cottages for our guests to send to their favourite peeps.  

I might be cultivating our email marketing list to be aligned with our guest’s interests (such as pet-friendly getaways versus paddling-on-the-lake getaways), and sending out some well-crafted emails that inspire & engage.  

I may be working on an ad campaign to get our available dates filled, which will involve writing the ad content as well as posting the ads in places such as facebook/instagram or google.  I didn’t originally know how to use facebook’s Ad Manager, which I shared with the peeps I work with, and everyone supported me to find some online training that helped me to add that to my repertoire.  Sweeeeet.

THRIVING
I love learning and being challenged to look at our business from different angles - how can we enjoy our work, and feel like we’re adding to the world (rather than subtracting from it), while also finding ways to thrive as a business?  Love it!

BRINGING IDEAS TO LIFE
Depending on my experience/seniority level (Leader or Coordinator, which is what I am, though I’m regularly pushing myself and my abilities to learn & grow into the Leader position), we’ll either outsource our social media and/or marketing strategies, or I’ll create and evolve those myself.  

I may also come up with entirely new marketing initiatives.  An example could be “Cottage Getaway Guides” that I share on our website and social media to help peeps identify if they’d enjoy a cottage getaway; how to book a dependable & exciting cottage for their loved ones; and inspiring them to imagine what it would be like to share time together at a cottage.  

Perhaps once the stats I collect show us that these care guides are popular & helpful, I may choose to adapt the guides to a new target market of adults who have recently immigrated to Canada and haven’t yet experienced the quintessentially Canadian experience of going to the cottage.  

I love helping peeps to feel comfortable & enthusiastic about their cottage getaways - especially their first!

PROJECT MANAGING
As with all the planning, I carefully manage the project work that I, and others, are doing to make this great sh!t happen, which means coming up with the vision/intention of what we’re doing and why; making a high level roadmap toward our goal; breaking down that roadmap into matterful smaller chunks; and then managing us all toward completing our goal.  

I soaked up a load of wisdom from the directors of the company on how to make an effective plan (using Agile & Lean techniques), and how to manage that plan to completion - it was wonderful learning & engaging together.

MAKING A DIFFERENCE
So that’s a typical day in my worklife: I have some consistent elements of my work (answering inquiries & getting bookings), which make up about 35% of my day, and then I pile into business, guest experience or marketing projects, which make up the remaining 65% of my day.  

I love the balance of consistency and challenge, as well as the fact that I know I’m making a difference every single day - to our business, to my co-creators, and to our guests :)

[Thank you for caring!  We're excited to share that this position has been FILLED but look forward to hearing from you for any of our Open Positions]

As long as you possess the above Non-Negotiables and Personal Attributes, we’re open to hiring an Emerging, New, or Senior leader (depending on your level of experience) who comes with a deep understanding of both business & people.

This position reports to the Board of Directors and is accountable for meeting strategic & financial goals, while caring for the day-to-day operations, including nurturing opportunities for growth inline with who we wish to be in the world (which means caring for our products & services, our culture, and our people).

On any given day, 70% of your time will be hands-on caring for business operations including finance & admin, human resources, booking admin & guest care (utilising your exceptional customer care skills over phone, email, social media, and the like).  The remaining 30% will be devoted to executing strategic business projects.

Projects range from straightforward (eg implementing new business workflows & procedures; optimising our STR licenses & insurance; implementing an inspiring employee onboarding process) to growth-oriented (eg sourcing & implementing a game-changing CRM and/or booking solution; evolving our Escapades™ offering, including with local partnerships; creating opportunities for our people to grow together) to expansion-oriented (eg optimising our financial position and investment opportunities; analysing, exploring & manifesting business expansion; transforming from a cottage rental business to a blueprint for growing humanistic businesses across the world, yaaaaay).

Success in this position would be helping us grow by getting great sh!t done - both individually & collectively.  As a humanistic leader, you’ll have a clear, collective vision that you hold dear, and a talent for explaining it in a way that inspires everyone to join in on the journey.  As the senior manager on a day-to-day basis, you’ll be creating the magic-behind-the-scenes with regular access to the wisdom, guidance & expertise offered by the board of directors.  And as a coach, you’ll listen to & focus on people’s needs - inspiring passion & motivation by supporting each of us to become our favourite version of ourselves (yourself included), whoot whoot.

RESPONSIBILITIES & DUTIES

• Stabilise, grow & expand our humanistic business (including with new products & services)

• Connect the dots at a big picture level to ensure the business grows & prospers

• Care for the day-to-day management of the business with a big heart & high standards

• Humanistically lead, manage & coach a team of three direct, and up to ten indirect, reports

• Embed a working culture centered around humanistic leadership

• Improve, embed & nurture humanistic people management & development

• Hands-on involvement in all aspects of the business including F&A, HR, and guest care

• Nurture, safeguard & grow guest relationships from first point of contact to becoming fans

• Embed financial wisdom into decision making, from budgeting to financial reporting

• Improve, embed and manage our HR needs and tasks with a humanistic approach

• Care for all administrative needs with deep intelligence, organisation & attention to detail

• Project manage and deliver strategic business projects

Senior level:

• Create, embed and manage our business & operation strategies

• Lead, mentor and collaborate with co-creators on generating intrinsic financial health

• Compel the board of directors toward investing in innovative, intelligent & transformative business initiatives

LOCATION

We’re looking for someone who’s comfortable working from home (85% of the time), and in the remaining time, is eager to routinely commute at your own expense to care for the cottages and connect in-person with fellow co-creators.

We like to pile in to work on DIY projects together, so the onsite work is typically done in chunks of time, once every couple of months (such as a Mon-Fri working getaway that includes staying overnight at the cottage. Bring your loved ones too!) We’re located in the heart of cottage country - beautiful Muskoka. If in doubt, check us out on the map at the bottom of our hiring page (www.trenanthiacottage.com/hiring).

QUALIFICATIONS

We’re open to hiring either a Senior Leader (who will come prepared to lead us in our strategic direction as well as making some great sh!t happen) or an Emerging/New Leader (who will come prepared to learn and grow toward becoming a Senior Leader by soaking up insight, wisdom & experience). 

In either case, we’re adamant that being hands-on with our guests & cottages provides us invaluable wisdom to excel at this position - if you think that answering the phone or rolling up your sleeves is “below your pay grade”, you won’t enjoy working with us. (And if you think connecting with our guests & our cottages is exciting & inspiring, you’re gonna love it here!)

Education:

• University level education with honours (or equivalent showcasing of your intellectual prowess)

Skills & Experience:

• Customer Care: Charming, laidback & fun-loving guest care & connection skills - in person, on the phone, and in writing (including social media)

• Business Management: Skilled in the essentials of strategically running a successful business, including holding responsibility for business outcomes and making great sh!t happen. A natural talent for understanding, managing & leading the various responsibilities required for an organisation to grow & prosper including operations, marketing, finance & admin, people, technology, r&d, strategy and culture (Senior - 10 years experience; Emerging/New - 5 years experience)

• Self-Awareness: Passionate, skilled, and experienced in: seeing, knowing & understanding yourself; doing the hard work to become your favourite version of yourself; knowing the answer to the question “Who am I?”; habitually asking yourself, "What is most matterful and why?"; and being both emotionally literate & mature (Senior Leader - 10 years experience; Emerging/New Leader - 5 years experience)

• Entrepreneurism: Skilled in the art of: wearing multiple hats; taking informed risks & courageous actions; being ready, willing & able to delve into the unknown; and making choices that care for our financial prowess. Skilled in, and passionate about, bringing growth & expansion to products and services that showcase your adaptability, creativity & action-oriented nature  (Senior - 5 years experience; Emerging/New - practical examples of your entrepreneurial prowess)

• Humanistic Leadership: Skilled in & deeply passionate about: leading yourself well, first & foremost, in order to lead others well; ensuring that our most important business indicator - the level of joy & meaning that we all have in our work - remains high; having a clear vision and being able to explain it to people in a way that inspires them to join in; and consistently cultivating humanistic leadership in yourself & others (Senior - 5 years experience; Emerging/New - passion to learn & grow in this direction)

• Cultural Leadership: Deep understanding of the effect of culture on a work environment and strong ability to transform & align the culture toward who we wish to be in the world. Skilled in, and passionate about, getting the best out of people with a combination of care, concern, and holding of collective & individual boundaries.  Ability to keep the holistic, bigger picture in mind - seeing the forest & the trees - and making courageous choices that positively impact the overall outcome (Senior - 5 years experience; Emerging/New - passion to learn & grow in this direction)

• Financial Management: Deep understanding of the power of: intrinsic financial health; an abundance (over scarcity) mindset; and balancing being frugal with investing.  Skilled in, and passionate about, bringing order & attention to detail to all financial aspects including day-to-day recording & organisation, monthly & annual reporting, and tax obligations.  Skilled in providing financial insights & wisdom including monitoring, interpreting & presenting financial results of operations and programs (Senior - 5 years experience; Emerging/New - passion to learn & grow in this direction)

• Project Management: Ability to plan & organise toward the completion of a project, from concept to realisation - formal project management accreditation is NOT required (Senior - 3 years experience; Emerging/New - passion to learn & grow in this direction)

Optional (not required but a great bonus):

• Playful: Preference for someone who loves both giving and receiving a good belly laugh (while also remaining authentic, vulnerable & deeply connected with others)

• Tourism: Preference for experience in tourism & hospitality / short term rentals

SALARY

Full-time, permanent position with salary from $50,000 per year depending on your skills and experience (Emerging, New or Senior leader) plus the fab benefits listed above.

Up for the joy & challenge of it?  We look forward to hearing from you!

All the best,

Ping (and the whole Trenanthia Cottage caboodle)

[Thank you for caring!  We're excited to share that this position has been CLOSED but look forward to hearing from you for any of our Open Positions]

As long as you possess the above Non-Negotiables and Personal Attributes, we’re open to hiring either a Coordinator, Sr Coordinator, or Leader (depending on your level of experience).

This position reports to the Humanistic Business Leader and is responsible for ensuring that our Finance & Admin (F&A) work is done with care & precision, in a joyful & enlivening way.  One that supports our guests having a FANtastically memorable experience at our cottages, as well as ourselves having an enlivening, connected & joy-filled working experience, whoot whoot.

On any given day, 35% of your time will be hands-on, caring for guests and booking administration with your exceptional customer care skills (over phone, email, social media, and the like).  A further 35% of your time will be recurring F&A and HR activities, while the remaining 30% will be devoted to executing strategic business, HR, Finance & Admin projects.

Projects range from straightforward (eg optimising our financial reporting; designing new workflows & procedures; preparing short-term-rental license applications) to relational (eg event management of work retreats, guest weddings, & fan experiences; sourcing a new CRM solution; implementing a heartwarming employee manual) to creative (eg inventing wonderful ways of surprising & delighting our guests; evolving our Escapades™ offering; finding opportunities to appreciate & celebrate with one another).

Success in this position involves being exceptional at: organisation, attention-to-detail, and finding order in chaos; managing toward intrinsic financial health; delivering projects by identifying, focusing on, and achieving objectives; and caring deeply about people.

To help you visualise the fun & challenges of this position, we’ve pulled together a first-hand view of what “A Typical Day” often looks & feels like, which we’ve included on our website at www.trenanthiacottage.com/hiring

RESPONSIBILITIES & DUTIES

• Nurture, safeguard & grow guest relationships from first point of contact to becoming fans

• Care for multi-channel guest communications (including phone calls & social media, etc)

• Care for the day-to-day F&A operations & processes with a big heart & high standards

• Care for all administrative needs with deep intelligence, organisation & attention to detail

• Deliver and embed top-notch bookkeeping care (including using Xero & Hubdocs)

• Create and embed accounting and financial wisdom into decision making

• Improve, embed and manage our HR needs and tasks with a humanistic approach

• Nurture, create and embed wholehearted, people-focused event management

• Project manage and deliver strategic business, HR, and F&A projects

• Embed a working culture of intrinsic financial health, consistency & excellence

Leader level:

• Create, embed and manage our F&A strategy (including people, processes & operations)

• Lead, mentor and collaborate with co-creators on generating intrinsic financial health

• Compel senior management toward investing in innovative, intelligent & transformative business, HR, and F&A initiatives

LOCATION

We’re looking for someone who’s comfortable working from home (80% of the time), and in the remaining time, is eager to routinely commute at your own expense to care for the cottages and connect in-person with fellow co-creators.

We like to pile in to work on DIY projects together, so the onsite work is typically done in chunks of time, once every couple of months (such as a Mon-Fri working getaway that includes staying overnight at the cottage. Bring your loved ones too!) We’re located in the heart of cottage country - beautiful Muskoka. If in doubt, check us out on the map at the bottom of our hiring page (www.trenanthiacottage.com/hiring).

QUALIFICATIONS

We are open to hiring either a Leader (who will come prepared to lead us in our strategic direction as well as making some great sh!t happen) or a Coordinator (who will come prepared to learn and grow toward becoming a Leader by soaking up insight, wisdom & experience). 

In either case, we’re adamant that being hands-on with our guests & cottages provides us invaluable wisdom to excel at this position - if you think that answering the phone or rolling up your sleeves is “below your pay grade”, you won’t enjoy working with us. (And if you think connecting with our guests & our cottages is exciting & inspiring, you’re gonna love it here!)

Education:

• University level education with honours (or equivalent showcasing of your intellectual prowess)

Skills & Experience:

• Customer Care: Charming, laidback & fun-loving guest care & connection skills - in person, on the phone, and in writing (including social media)

• Bookkeeping: Skilled in, and passionate about, bringing order & attention to detail to all aspects of bookkeeping including day-to-day recording & organisation, monthly & annual reporting, and all tax obligations using online accounting software, Xero & Hubdocs (Leader - 5 years experience; Coordinator - commensurate education or 2 years experience)

• Accounting: Skilled in providing financial insights & wisdom including monitoring, interpreting & presenting financial results of operations and programs - formal chartered accounting accreditation is NOT required (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Admin: Skilled in holding responsibility for making great sh!t happen, independently problem solving, and multitasking like a pro, with a deep sense of pride & care (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Humanistic HR: Skilled at humanistically caring for all administrative & legal HR obligations including payroll, compensation, recruitment, performance appraisals, and staff onboarding, training & development activities (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• People Care: Skilled in caring for people both in-person & virtually - and more importantly, finding great joy in it - especially in community building & human-to-human connecting (Leader - 5 years experience; Coordinator - 2 years experience)

• Financial Management: Deep understanding of the power of: intrinsic financial health; an abundance (over scarcity) mindset; and balancing being frugal with investing.  Strong capability to negotiate win-win-win outcomes (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Event management: Ability to creatively initiate, envision, design, plan, organise & execute events that are heartwarming & people-centric (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Project Management: Ability to plan & organise toward the completion of a project, from concept to realisation - formal project management accreditation is NOT required (Leader - 3 years experience; Coordinator - passion to learn & grow in this direction)

• Strategy: Ability to create, communicate & focus efforts on a F&A strategy that cohesively weaves people, funds & care into successful business outcomes (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

Optional (not required but a great bonus):

• Playful: Preference for someone who loves both giving and receiving a good belly laugh (while also remaining authentic, vulnerable & deeply connected with others)

• Tourism: Preference for experience in tourism & hospitality / short term rentals

SALARY

Full-time, permanent position with salary from $35,000 per year depending on your skills and experience (Coordinator, Sr. Coordinator, or Leader) plus the fab benefits listed above.

Up for the joy & challenge of it?  We look forward to hearing from you!

All the best,

Kim (and the whole Trenanthia Cottage caboodle)

Ah, great!  It’s so hard to put what I do into a box.  We like to design our jobs in a way that’s meaningful & inspiring - I get to use my left brain, right brain & heart - which rather defies categorisation, lol.  I’ve had many people in my life ask, ask, and re-ask what it is that I do, so I’d love to share what a typical day looks like for me…

CARING FOR GUESTS

While obviously Finance & Admin are important in my position, we keep our guests at the heart of everything we do so my day starts with caring for their getaways.  It includes recording, updating, and administering the details of their booking but doesn’t stop there.  I have opportunities to be really creative by adding personal touches, like composing heartwarming welcome messages, personalised experiences, and other ‘surprise & delight’ that the lovely peeps who work at the cottage will bring to life on the day.  I also get to connect with our guests, answering their questions (on the phone, email, live chat, social media, etc), addressing their concerns, and generally being my helpful & caring self, whoot whoot.

CARING FOR FINANCES

Since I also adore dotting i’s and crossing t’s, I usually swing into finance mode next where I process daily banking transactions, update our bookkeeping in Xero & Dext, and ensure our legal requirements are being met.  Once a month, I’ll pull together our financial reports by collecting, analysing, and summarising account information & trends.  On any given day, I could be caring for spending plans (aka budgets), forecasting, or audits.  And I care for our tax obligations, including HST & Income tax return preparation, quarterly instalments, and end of year accounting.

Of course, depending on whether I’m a Coordinator or Leader, I do more or less in-depth work with our finances & accounting.  I started off as a Coordinator and am now a Leader because I love diving into the opportunities we offer ourselves for learning and then practiced, practiced, practiced.  I came in with an understanding of bookkeeping, for example, and now I can talk finances, business & investments with the best of ‘em, lol.

OPTIMISING

Speaking of learning, I’m continually evolving our processes, policies & procedures, and optimising whatever I can.  Some projects that come to mind include researching insurance brokerages & policies for the most appropriate choice for us and our business; optimising our guest booking process; negotiating with our bank for enhanced terms on loans, credit cards, lines of credit and other financial vehicles; and generally researching, exploring & advising on opportunities for business growth & expansion.

It’s important that I approach financial management with a balance of being frugal (we’re a small business, afterall) and understanding the value of investing in what we believe in.  I do a lot of work to care for our funds in a way that honours abundance over scarcity.  If there’s something we want to do and we don’t have the funds right now, we simply find ways of making more while still being our favourite versions of ourselves.  It’s tricky but I looooooove the challenge of being who I want to be in the world :) 

ADMINISTERING LOVELINESS

Oooo and then there’s all the various admin bits & bobs where I get to use my organisational & research super powers!  One day I’ll be pulling together our short-term licensing application; comparing ISP solutions; or supporting the board of directors.  Another day, I’ll be caring for guest feedback metrics & analysis; helping to create our guest experience mapping; keeping our guest photo library up to date; or creating a fab new process to care for our Fans.  I generally like dipping my fingers into as many pies as I can - cuz it tastes great (lol) and it keeps the day zooming by.

PUTTING THE HUMAN IN HR

As you may have noticed by now, a lot of what I do - and what we do, as a whole - centres around being humans and respecting each other’s humanity.  Sure, there’s straightforward administrative HR work that I do on a regular basis (setting up employees; running payroll; caring for WSIB and other payroll taxation; etc).  And anytime we’re exploring a new idea or direction, I slip on my Humanistic HR hat and open up my head & heart - whether it’s creating an employee manual, formulating our wellness package, or embedding our hiring & onboarding strategy.  People matter to us.  People matter to me!

BUILDING COMMUNITY

Following the thread of connection, I also do a lot of work around building community - with our guests, with local partners, and with each other.  I’m part of the team who create & execute our social media strategy, which really just means connecting with as many people as possible, as authentically as possible.  As I like to say, we don’t “do socials”, we “are social”.  

Internally, I’m constantly coming up with creative, authentic, & meaningful ways to celebrate together as individuals (anniversaries, appreciations, and the like) and as a group (work retreats, shared meals & seasonal celebrations), whoot whoot.

Another out-of-the-box element of what I get to sink my creative teeth into is caring for event management.  Everything from our own retreats, to guest's hosted retreats; from fan experiences to painting parties; from weddings to connecting charitable groups with free getaways.  Anything that combines people & organising is my cup o’ tea!

MANAGING PROJECTS

Finally, there’s oodles of different business, HR and F&A projects that I manage (both functionally & financially) as they arise.  I’ll care for many of them from inception to completion by identifying our business needs, sourcing solutions and implementing them.  Some examples are implementing a new CRM tool; evolving our Escapades™; or setting us up with a new VOIP phone service.  Whatever it is, I focus on getting us up & running as soon as possible and with as much heart as possible.

FEELING FREE

I hope that gives you a sense of the breadth of what I do, and a bit about how I do it.  As a small business, we all wear a lot of hats, and even as we grow, we fully plan to keep the love, care & challenge in what we do.  For me personally, I feel a wonderful sense of freedom.  Freedom to do work that matters, and freedom to be my favourite version of myself.  It’s enough for me :)

[Thank you for caring!  We're excited to share that this position has been FILLED but look forward to hearing from you for any of our Open Positions]

As long as you possess the above Non-Negotiables and Personal Attributes, we’re open to hiring either a Coordinator, Sr Coordinator, or Leader (depending on your level of experience).

This position reports to the Humanistic Business Leader and is responsible for ensuring that every guest has a FANtastically memorable experience at our cottages, from their first, “Wow.  Wow!  WOW!”, to their joyous (& slightly tearful) wave goodbye to ’er when leaving.

On any given day, one-third of your time will be hands-on operations work - planning and actioning repairs & maintenance; leading/coordinating 4-10 team members; caring for guests staying at the cottages; fostering our environmental stewardship; managing supplies & inventory; and generally ensuring that policies & procedures are followed and evolved as necessary.  The remaining two-thirds of your time will be devoted to executing strategic design, renovation, operations & guest experience projects.

Projects range from straightforward (eg installing new flooring; designing new workflows & procedures; and project managing renovation work) to relational (eg crafting ways to empathise with our guests’ experience; helping them feel connected to one another, nature & themselves; and revving up their memory-making) to creative (eg infusing storytelling into the cottages; implementing a fab interior design strategy; and creating new Escapades™).

Success in this position involves being exceptional at: managing projects by identifying, focusing on, and achieving objectives; being deeply driven toward efficacy & order; finding joy in root cause problem solving; loving to care for our guests’ feelings & needs; and thriving on getting the best out of the people you work with.

To help you visualise the fun & challenges of this position, we’ve pulled together a first-hand view of what “A Typical Day” often looks & feels like, which we’ve included on our website at www.trenanthiacottage.com/hiring 

RESPONSIBILITIES & DUTIES

• Care for the day-to-day cottage operations & processes with a big heart & high standards

• Project manage & deliver strategic interior design, renovation & operations projects that create memorable and enlivening guest cottage experiences

• Nurture, safeguard & grow relationships with our guests while at the cottages

• Lead, mentor & collaborate on providing exceptional onsite guest care

• Manage a team of 4-10 direct & indirect reports 

• Embed a team culture of root cause problem solving, consistency & excellence 

• Manage, lead & mentor our environmental stewardship with persistently sustainable choices

• Track, improve & report on guest cottage experience initiatives, backed by metrics & data

Leader level:

• Create, embed & manage our guest cottage experience strategy (including interior design, renovations & operations)

• Compel senior management toward investing in innovative, intelligent & transformative guest cottage experience initiatives

• Influence, coach & mentor team members toward personal & professional development

LOCATION

We’re looking for someone who’s comfortable working from home (75% of the time), and in the remaining time, is eager to routinely commute at your own expense to care for the cottages and connect in-person with fellow co-creators.

We like to pile in to work on DIY projects together, so the onsite work is typically done in chunks of time, once a month (such as a Mon-Fri working getaway that includes staying overnight at the cottage. Bring your loved ones too!)  We’re located in the heart of cottage country - beautiful Muskoka.  If in doubt, check us out on the map at the bottom of our hiring page (www.trenanthiacottage.com/hiring).

QUALIFICATIONS

We are open to hiring either a Leader (who will come prepared to lead us in our strategic direction as well as making some great sh!t happen) or a Coordinator (who will come prepared to learn and grow toward becoming a Leader by soaking up insight, wisdom & experience).  

In either case, we’re adamant that being hands-on with our cottage improvements provides us invaluable wisdom to excel at this position - if you think that rolling up your sleeves & getting dirty is “below your pay grade”, you won’t enjoy working with us.  (And if you think rolling up your sleeves is exciting & inspiring, you’re gonna love it here!)

Education:

• University level education with honours (or equivalent showcasing of your intellectual prowess)

Skills & Experience:

• Customer Care: Charming, laidback & fun-loving guest care & connection skills - in person, on the phone, and in writing

• Memories & Experiences: Ability to translate everyday details into FANtastically memorable experiences for our guests that are enlivening and full of connection (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Strategy: Ability to create, communicate & focus efforts on a guest cottage experience strategy that cohesively weaves interior design & renovations, with memories & experiences (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Interior Design: Deep understanding of the power of aesthetics to influence the mood & experience of our guests, with a strong preference for advanced design techniques such as five senses, story-telling & sustainable design (Leader - 5 years experience; Coordinator - commensurate degree or 2 years experience)

• Project Management: Ability to plan & organise toward the completion of a project (both functional & financial), from concept to realisation, including setting the vision & intention; breaking down a roadmap into matterful smaller chunks; and managing us all toward our goal.  Formal project management accreditation is NOT required (Leader - 5 years experience with a strong preference for an understanding of Agile or Lean principles; Coordinator - passion to learn & grow in this direction)

• DIY Skills: Skilled in repairs, maintenance & diy-level renovations of residential properties with a love for power tools and an impressive level of care & attention-to-detail (Leader - 5 years experience; Coordinator - prefer 2 years experience, or passion to learn & grow in this direction)

• Problem Solving: Experienced with implementing root cause problem solving techniques such as five-whys, including gathering data, implementing solutions and monitoring to prevent recurrence (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Stewardship: Experienced in environmental stewardship, including innate wisdom in caring for a business’ ecological footprint with environmentally-friendly choices (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• People Management: Experienced in team management including time, focus & performance management; relationship & trust building; hiring, onboarding & engagement; with a focus on building a standards-driven, high-performance culture in a diverse workforce (Leader - 5 years experience; Coordinator - prefer 2 years experience, or passion to learn & grow in this direction)

• Operations: Skilled in the day-to-day operations of a vacation rental cottage or similar business including inventory management; policy, process & workflow management; tools & equipment care; etc (Leader - 5 years experience; Coordinator - passion to learn & grow in this direction)

• Analysis: Skilled in developing & analysing metrics and unobtrusive methods for measuring guest experience (Leader - 3 years experience; Coordinator - passion to learn & grow in this direction)

Optional (not required but a great bonus):

• Visuals: Preference for someone skilled in photography, product display and/or product design

• Tourism: Preference for experience in tourism & hospitality / short term rentals

SALARY

Full-time, permanent position with salary from $37,000 per year depending on your skills and experience (Coordinator, Sr. Coordinator, or Leader) plus the fab benefits listed above.

Up for the joy & challenge of it?  We look forward to hearing from you!

All the best,

Ping (and the whole Trenanthia Cottage caboodle)

Oooo, so you wanna know what a typical day looks & feels like?  Alright, challenge accepted!  Every day is a little bit different ‘round here so lemme start off with the bread & butter: our guests.

CARING FOR GUESTS

One of the most matterful things I do is care for our guests, which I’ll do a little bit of, most days.  When they arrive at the cottage, I’ll reach out to connect and further deepen the relationship that my co-creators have been building for weeks or months.  I’ll keep in touch throughout their getaway to introduce them to all of the lovely shenanigans (have ya found the secret room, yet?!), hear how everything is going (especially for the wee furry family members, woof woof), and help with any small issues that pop up.

Occasionally, something bigger will get in the way of our guests’ enjoyment, such as a plumbing issue or equipment wear & tear.  In those cases, I’m very careful to first actively listen to their concerns and help them to feel seen & heard, before then energetically leaping into addressing the issue, calling in some support, and generally putting the pep back into their step.

CARING FOR FEEDBACK

I also meticulously note down all the little comments and general feedback our guests share with us.  On another day, I’ll sit down with the whole team to explore the opportunities hidden in the feedback and then get into creative solutioneering mode together.  Sometimes, it’s a simple solution that we choose to go with, such as when we heard that on a short, two-day getaway, the fancy coffee machine felt overwhelming with all its bells & whistles, so we chose to replace it with a simpler, yet equally yummy coffee machine.

Other times, we’ll look deeper to find ways to address the feedback by evolving our overall guest experience strategy.  After all, our real goal is to create cottage experiences that build meaningful, lifelong memories for our guests.  One guest’s side comment about stubbing their toe on the leg of the couch can translate into a new interior design strategy for our living room that’s ingeniously crafted to help our guests connect with one another, themselves & nature (while also avoiding any more stubbing, lol).

PROBLEM SOLVING

Speaking of looking deeper, we’re also super careful not to just go barreling into solutions that don't actually work.  Instead we choose to do root cause problem solving, using techniques like five-whys, which sees us dig deep to find & solve the real cause of the issue (rather than just the surface-level symptoms).  If there’s one thing we like to avoid it’s the definition of insanity: doing the same thing over & over again, expecting different results!

BEING GREAT

There are some things, however, that we love doing over & over again because we’re jazzed about the results.  When it comes to curating experiences for our guests, it all starts with the basic building blocks of a clean, well-maintained cottage, that’s fresh & ready for guests to make it their home-away-from-home.  Add a dash of personalisation and a smidge of surprise & delight (a handwritten welcome note here, and a favourite chocolate chip cookie there) and we’ve got the beginnings of a FANtastic, memory-making recipe.  

To get that loveliness to happen, on any given day you may find me dreaming up & pulling together enchanting personalisations and poignant surprise & delights; or perhaps training our team members on how to meet our high standards with consistency and attention-to-detail, or how to excel at a new part of our process that I’ve recently developed.

CARING FOR THE COTTAGES

On a different day, you may find me making sure the cottage is well-maintained.  I organise our team to get the most out of our six hour window between when one set of guests check-out and the next set of guests check-in.  I do a lot of project management, planning & organising (both functional & financial) ahead of time to make sure that we have the necessary supplies and equipment on-hand for any repairs & maintenance work that needs to be done.  We use Agile & Lean principles to keep ourselves focused on doing the right thing, at the right time, with quality.  Oh, and I take some fabulous before, during, and after photos for both our advertising and social media, whoot whoot.

We may choose to book out dates at the cottage so that we can complete larger projects like building a secret room, installing disability-friendly bathroom fixtures, or getting the septic tank replaced.  Other times, we’ll have last minute availability of a day or more that gives us an unexpected opportunity to get work done.  Regardless, in big and small ways, I’ll have a plan, supplies & equipment ready to go so that we’re constantly prepared to improve the cottages for our guests.

WORKING LOCATION
On that note, I split my time between working-from-home (WFH) and working at the cottages.  Depending on what needs we have, sometimes I’ll be up a day or two a week, and other times I’ll WFH for a month or more before heading up for a long four or five-day stint during the week to get bigger projects done.  (When they can join, I bring my loved ones along too - there’s nothing quite like a sweet soak together in the hot tub after a day of getting great sh!t done.)  

MEETING OUR HIGH STANDARDS

Most of the time, I’ll be doing the work myself or with teammates (like installing new furnishings or fixtures, or replacing flooring) unless it’s specialised knowledge, in which case I’ll hire & manage a skilled tradesperson (like replacing a septic tank, or doing electrical work).  In either case, I keep us focused on meeting our high standards, with a wonderfully fulfilling level of care and attention-to-detail.  It feels energising to do great work that we’re all proud of!

BUILDING LOVELINESS

Oh, which reminds me: I feel downright giddy when working with my hands, so I relish opportunities to create loveliness from home when the cottages are all booked up.  Anything from stripping & refinishing dining table chairs; to making artistic, upcycled decor items such as wine racks out of pallet boards or lamps out of antique tea pots, lol.  I may even rent out some time at a local woodworking shop to get larger projects done like making fun & funky bed headboards; a drop dead gorgeous, living edge dining room table; or the elements of an Alice in Wonderland style decorative outdoor shed.  I delight in going a bit wild, while still matching our strategic look & feel and interior design plans.

TRACKING METRICS

Before we make larger changes at the cottage, I’ll take some time to create, measure & track a number of metrics that help me, and the whole team, to understand what’s working and what’s not working - from the impact of our chosen renovations to the overall satisfaction of our guests.  We also use independent reviews on platforms such as Airbnb and Google to stay on top of how we’re doing.  Even after all these years, it’s still thrilling to me every time we get a five star rating!

Occasionally, we’ll have metrics, reviews or direct guest feedback that lets us know that we aren’t meeting our high standards.  It’s important to me that I approach these situations with an open-mind and both a possibility & a growth mindset - we’re all doing our best, anything is possible, and we’re all capable of doing better.

HOLDING RESPONSIBILITY

For me personally, I pride myself on being self-aware and “knowing what I don’t know”.  When I fall short, I’ll hold responsibility for my errors, which includes apologising, making it right, and ensuring it doesn’t happen again.  I’ll actively seek wisdom & knowledge - either from those around me or through outside training - to learn and grow in the necessary direction.

When one of my team members falls short, I’ll hold responsibility for my part in the situation, apologising when necessary, supporting them to make it right, and actively seeking to learn & grow together.  Of course, I can’t control whether my teammate will approach each situation with an open-mind or a possibility & growth mindset (though I am actively hiring team members who excel in those areas).  When that’s missing, I still give it my all to help where help is welcomed - we both feel empowered when we’re able to find ways of overcoming challenges together and I love how it deepens our relationship.  Ultimately though, it’s my job to uphold our collective boundaries, have courageous conversations, and ensure that everyone on the team meets our high standards, or ask them to leave.

CARING FOR THE ENVIRONMENT

Speaking of stepping up to challenges, on any given day you may find me pouring over my environmental stewardship initiatives.  We’re actively making choices that put the long-term health of the planet above our short-term financial gain, like making informed & green choices on which cleaning products I’ll order, how to sustainably care for our outdoor spaces, and how to reduce, reuse & recycle in everything we do.  I love making a difference with every choice I take. 

UNDERSTANDING WHY

Fairly regularly, I get to do another of my favourite things, which is setting and maintaining visibility of the overarching intention of the projects, tasks, and processes that we take on - helping the team to understand the “why” so we can achieve the outcome together.  Once every three months, I’ll connect with everyone as a team, and also one-on-one, to talk about our individual & collective performance and ensure we’re all on the same page, headed in the right direction in unison.  (I’ve specifically sought mentoring from the experienced directors of the company on techniques for team performance & direction setting that have been wonderful to learn - and heartwarming to learn from them!)

UNDERSTANDING STRATEGY

On that note, I’m currently a Coordinator (rather than a Leader) so I still have a lot to learn, particularly on how to devise a guest cottage experience strategy that really elevates our product offering away from “a roof over our guests’ heads” toward “a memory-making experience”.  I’m aware of the power of making interior design choices that really spark joy, and I’m starting to understand the power of connecting with all five senses and storytelling.  I’m learning everyday - from each other & outside sources; from our guests; and by listening to my inner voice.  Turns out I know a lot more than I thought I did!  I guess I just needed the right environment, with the right people, to help me shine.

BEING ME

Oh, and when it comes to shining, I adore that every day I get to use my left brain (for doing methodical & logical things like planning & organising), my right brain (for doing creative & artistic things like  problem-solving & decorating) and my heart (for connecting with the wonderful peeps I meet & work with).  There’s something magical about getting to practice being my whole self while I’m at work :)

CONCLUDING

So there ya have it: a whirlwind tour of a typical day.  I’d say it all boils down to People, Place & Pride.  “People”, in terms of our guests, and my co-creators.  “Place”, in terms of caring for the cottages and their place in our guests’ hearts & memories.  And “Pride”, in terms of excelling at what we’re trying to do & who we’re trying to be in this world.  I feel proud when I reflect on my (not-so) small part in our big plans <3